Microsoft Outlook Exchange in Tangipahoa Parish Schools

In Tangipahoa Parish School System you have two choices with your e-mail account. You can use web-based e-mail at www.tangischools.org - or - you can set your classroom/office computer up to use Microsoft Outlook Exchange and your e-mail will be stored on the MS Exchange server so that you can access e-mail from school or home. These directions are for computers with Windows XP and Office 2003.

Follow these directions to set up MS Outlook Exchange on your computer.

1. Click "Start" > "Control Panel" ... or "Start" > "Settings" > "Control Panel."

2. Click the Mail icon.

3. Click the "E-mail Accounts" button.

4. In the E-mail accounts wizard box click "Add a new e-mail account."

5. Click the top "Microsoft Exchange Server."

6. Type in the name of our Microsoft Exchange Server which is "exchange". In the next field, you should type in your user name, which is first initial last name. For example, Jane Doe's user name would be jdoe.... There are some employees whose user name is first initial middle initial last name. If you are unsure, you can contact helpdesk@tangischools.org to find out what your user name is. Click the "Check Name" button which will verify your user name on the server. If your user name is not recognized then maybe you are one of the employees with their middle initial. So try it. Once you have those two fields completed click "Next."

7. When the next box pops up... click "Yes."

8. Now click "Finish."

9. Now click the E-mail accounts button again.

10. This time, click to select the second item "View or change existing email accounts."

11. Under the large white window, there is a drop down menu "Deliver new e-mail to the following location:" Click the down pointing arrow and choose Mailbox-user name" (your username will be there instead of the words user name). By choosing this option, you are telling Outlook to leave your mail on the MS Exchange Server so that you can access it from home and school. Now click "Finish."

12. Now click "Close."

13. Go to the desktop and click the Microsoft Office Outlook icon -or- go to "Start" > "Programs" > "Microsoft Office" then "Microsoft Outlook" to open your e-mail program.

14. In the Mail Folders window all the way on the left, you will see two sets of folders... "Mailbox - username" has the folders that are on the MS Exchange folder, which means you can access them from anywhere else on the Internet by logging into www.tangischools.org and clicking on the email link. The "Personal Folders" are the ones that are on the hard drive of the computer you are using in your classroom/office. You can drag email messages or folders you create from one area to the other as you will learn in e-mail class. By moving email from the "Mailbox - username" folders to the "Personal Folders" you are taking them off of the MS Exchange Server and putting them on the hard drive of the computer at your classroom/office.

Click here to find step-by-step directions for creating Distribution Lists in Microsoft Outlook Exchange.